Application period 10 - 29 January 2023.
Exhibition period 1 April - 21 May 2023 in Kunsthal Aarhus, J. M. Mørks Gade 13, Aarhus C.
All artists, regardless of age, education, nationality or place of residence, can submit works to KP23.
This applies to both individual artists and groups.
KP23 accepts all categories of art for assessment - including digital art.
Application fee DKK 550 (€ 74).
For the selection procedure must be submitted photodocumentation of works and video- or audiofiles. Physical work are not accepted for the selection procedure.
If you have any questions or just need further information, please contact KP.
Email: info@kp-spring.dk
Phone: +45 22512243 (workdays 10-15).
Application procedure
The entire application procedure for KP23 will take place online from KP's website 10 - 29 January 2023.
This includes registration, payment, filling in application form and uploading of images.
Registration
As the first step in the application process, you will be asked to register and enter your email address, name, address and phone number. This information is used solely for communication related to application and exhibition. We do not share the information with unauthorized persons or 3rd parts and delete the information from our servers when it is no longer relevant for this year's exhibition.
If you have your own website or an Instagram profile, a link to this can be entered in 'My personal details' after registration and payment has been completed. If you get works accepted at the exhibition, we will create a link to your website / Instagram profile on KP's website.
Payment
The application fee of DKK 550 (74 €) is paid online as the next step in the application process. The online payment is secure and can be made with Mobile Pay, Dankort, VISA, Mastercard, Maestro or JCB.
All payment cards will be used in 3-D Secure solution. You will be asked to verify your purchase when shopping online. You can do this in two ways depending on whether you use smart phone, tablet or pc.
Only Danish issued payment cards requires NemID/MitID identification.
- NemID/MitID (smart phone or tablet). When shopping online you will be asked to identify yourself with NemID/MitID (only for danish issued cards).
- One-time code from SMS and password (pc). You receive a one-time code on your mobile via SMS, that you need to enter with your password. The password you create via this page (Nem ID is needed). If we have a mobile no for your card you will receive an SMS when shopping online. In the SMS you can see the amount, the merchant and the one-time code for the purchase you are about to verify. You enter one-time code and password to accept your purchase. It is important that you verify that the information in the SMS is the same as purchase your are in the middle of, if you are in doubt never put in your code and password.
Confimation email/Receipt
A receipt is sent by e-mail and contains the journal number and PIN to be used for login to the application form. Here you can upload your contributions and edit until deadline 29 January 2023 23:59.
Check your spam folder
Note that the receipt is sent as automatic mail. This means that the receipt is sometimes treated as spam. Therefore, always check the spam folder if the receipt is not reached within a few minutes.
If there are any problems according to the payment, please contact KP.
E-mail: info@kp-spring.dk // tel: +45 2251 2243
Log on
For your application you must start by logging on your application form. Use the journal number (KP23-xxxx) and PIN from your receipt that you received after the payment was processed.
Enter work details and upload images
Enter work details and uploading images is done on the application form. Up to 6 works can be entered on one journal number, which can be documented with up to 4 images per work. You don't need to use all four image fields unless it makes sense in relation to your work.
If you want to submit more than 6 works, you have to buy another journal number.
Follow the instructions on the application form.
It's a good idea to have prepared work documentation before starting.
For the sake of the selection committee, video and sound works that last longer than 3 minutes must be accompanied by a trailer of a maximum of 3 minutes in a separate file.
For more details on image size etc. see Technical requirements
Note
- that only image files (jpeg) can be uploaded on the application form. All other types of files can not be uploaded, but if you have video, audio or other file types uploaded to eg YouTube, Vimeo or dropbox, you can add a web link to this on the application form.
Alternatively, video, audio and other files can be sent directly to KP in one of the following ways:
- If a file is less than 2 GB, it is useful to send it via www.wetransfer.com to info@kp-spring.dk. Remember to enter journal number and work number.
- If a file is larger than 2 GB, it must be submitted/send on a usb disk with clear indication of journal number and work number. This must be received by 29 January 2023 at the address:
Kunstnernes Påskeudstilling
Kunsthal Aarhus
J.M. Mørks Gade 13
DK - 8000 Aarhus C
Always upload a still photo on the application form as it ensures a quick identification of the notified work.
All work details must be entered on the application form included video and sound works.
Pricing of works
If a work is for sale, a selling price must be noted. If not just write 'Private' in the price field.
35% of the sales price is calculated in commission to KP. Remember to include this in the selling price.
If a work is not for sale, a price must be stated for calculating insurance amount, since all works are insured by KP while they are in Kunsthal Aarhus. The insurance amount is an estimate on how much it will cost to reproduce the work.
Editing and deadline
You can freely edit the text, and upload new images throughout the application period.
After deadline, 29 January 2023 23:59 the page is locked for editing, but you can see the application as long as the exhibition runs.
Once you have uploaded an image and clicked SAVE, the image is stored on our server and submitted. You don't need to do more. You don't recieve a confirmation e-mail.
Once you have uploaded an image and clicked SAVE, the image is stored on our server and submitted. You don't need to do more. You don't get a confirmation e-mail.
You can freely edit the text and upload new images throughout the application period. The last saved is what you submit. After deadline, 29 January 2023 23:59 the page is locked for editing, but you can see the application while the exhibition runs.
Selection results
Selection notification is send to you by mail Monday 13 February 2023 to the email address you entered by registration.
Check your spam folder if you can't find the email.
If NONE of my works are selected for KP23?
You don't need to do anything.
Once you have recovered the disappointment, keep in mind that all of us, without exception, have experienced to be rejected. Usually only approx. 5% of the submitted works are selected.
Submitted usb disks will be returned by mail, if you wish.
CONGRATULATIONS
Remember to submit the selected works in a timely manner to KP.
Selected works must be in Kunsthal Aarhus on Monday 27 march 2023
The works cannot be claimed back until the exhibition is over. A work must not be changed in relation to the notified work. Do not frame drawings, graphic works or photos unless stated/visualised in the application form or the uploaded image documentation.
Opening for artists
You have been invited to the opening of KP23 in Kunsthal Aarhus on Saturday 1 April 2023 from 1pm.
Exhibition
Installation of the selected works at the exhibition
The Selection Committee is responsible for composing the exhibition.
You shall not hang up your works by yourself, unless the installation of your work requires your participation.
It is your responsibility to provide the necessary technical equipment if needed for your work. However, we have ordinary tools, nails and screws as well as a limited number of monitors.
You cannot ask for a specific location for your works in the exhibition, except in the case of site-specific works.
KP strives to provide the individual works as optimal conditions as possible.
Insurance
Your works are insured by KP while they are in Kunsthal Aarhus.
Insurance during transport is your own responsibility.
When you enter your works a price must be stated for calculating insurance amount, since all works are insured by KP while they are in Kunsthal Aarhus. The insurance amount is an estimate on how much it will cost to reproduce the work.
Sale of works at KP
KP handles the sale of works from the exhibition, and therefore 35% of the selling price is calculated in commission to KP.
Remember to include this in your works sale price on the application form.
If a work is not for sale, a price must be stated for calculating insurance amount, since all works are insured by KP while they are in Kunsthal Aarhus. The insurance amount is an estimate on how much it will cost to reproduce the work.
Submitting works for the exhibition
Submission / Delivery of works
Selected works for KP23 can be delivered to Kunsthal Aarhus on Monday 27 March 2023, 12am to 7pm
Collecting / Pick up works
After the exhibition, the works can be collected on Sunday 21 May, 5pm to 7pm and Monday 22 May, 10am to 3pm
It is your own responsibility to ensure that the works arrive on time and are picked up in a timely manner. Unfortunately we do not have the opportunity to store works in Kunsthal Aarhus after the exhibition is over.
Shipping by mail or carrier
KP receives works sent by mail or shipping and also returns works for a packaging fee of DKK 100 (13.50€) per journal number that is added to the transport costs.
You have to pay for transport costs yourself and insurance if required during transport.
The cheapest option is usually to buy the return freight bill while submission.
Works with the same journal number should be sent together.
Submission
All selected works to KP23 must be recieved by Monday 27 March 2023 at the address:
Kunstnernes Påskeudstilling
Kunsthal Aarhus
J.M. Mørks Gade 13
DK-8000 Aarhus C
From Copenhagen area and Odense we recommend Hellerup Flytteforretning & Kunsttransport.
Return shipping
Dispatch from Kunsthal Aarhus will take place on Tuesday 23 May 2023.
It is your own responsibility to ensure that the works arrive on time and are picked up in a timely manner. Unfortunately we do not have the opportunity to store works in Kunsthal Aarhus after the exhibition is over.
FAQ - Frequently Asked Questions
The Selection Committee, appointed by KP's board, selects the works for KP23 on the basis of the submitted digital files + possibly project descriptions or statements of artistic intentions, if provided by the submitter.
During the evaluation, the Selection Committee gets no further information about the submitter than journal number and, if applicable, the name by reasoned request.
Artistic criteria only
The Selection Committee select the works solely on the basis of artistic criteria. All other criteria are irrelevant to selection.
The whole Selection Committee evaluate all the submitted works.
Selection Conditions
The works for KP are selected over three rounds based on uploaded digital image files or video or audio files submitted on usb disk og by wetransfer.com.
First round:
All material is evaluated. If there is one committee member that wants to review one or more of the artist's submitted works, then ALL of that artist's works continues to the second round.
Second round:
Individual works can be selected. If there are at least two committee members who want to review one or more of the artist's works, then these specific works continue to the third round.
Third round:
Final and decisive - here the works are selected for KP. There must be at least three committee members (ordinary majority) in favor of a work.
Open for application: Tuesday 10 January 2023 (Link to registration and payment can be found on this site from 10 January).
Application deadline: Sunday 29 January 2023 23:59.
Selection done: Friday 10 February 2023.
Selection notification: Monday 13 February 2023.
Artwork delivery: Monday 27 March 2023, 12am to 7pm.
Vernissage: Saturday 1 April 2023, 2pm to 5pm.
Exhibition open to Public: 1 april - 21 May 2023.
Collecting works after the exhibition: Sunday 21 May, 5pm to 7pm and Monday 22 May, 10am to 3pm.
Application fee
The application fee is 550 DKK (74 €) and covers the purchase of one journal number.
Payment has to be made online only.
The online payment is secure and can be made with Mobile Pay, Dankort, VISA, Mastercard, Maestro or JCB.
At one journal number you can submit up to 6 works.
If you want to submit more than 6 works, you have to buy another journal number.
All artists, regardless of age, education, nationality or place of residence can submit works to KP.
Individual artists as well as groups are invited to submit works.
KP accepts all kinds of visual artworks
At KP all kinds of visual artworks can be exhibited, and we therefore hope to receive works in a very wide range of media and expressions for evaluation by the Selection Committee
Please note, however, that a work accepted at KP,
- may be framed, but it is important that the appearance of the frame is clearly explained or visualized on the application form, as framing is considered to be part of the work
- must not be more fragile than it can withstand being shown in a 4 week period without maintenance
- must be able to be installed so that it does not endanger the public
- cannot be claimed back until the exhibition is over
- must not be more technically demanding than you can provide the necessary technical equipment during the exhibition period if your work requires it. KP has ordinary tools, nails and screws etc. as well as a limited number of monitors.
You cannot require a specific placement of a work at the exhibition unless it's a site-specific work, and this is clearly stated in the application.
The Selection Committee is responsible for selecting the works for KP and for composing the exhibition.
KP does not accept works that have previously been selected for one of the following danish juried exhibitions:
Kunstnernes Efterårsudstilling (KE)/Artists Autumn Exhibition (Copenhagen, Den frie)
Kunstnernes Sommerudstilling (KS)/Artist Summer Exhibition (Tistrup)
Nordkraftudstillingen (NK)/Nordkraft Exhibition (Aalborg)
Forårsudstillingen Charlottenborg/Spring Exhibition Charlottenborg (Copenhagen, Charlottenborg)
How many and what kind of works can I submit?
Up to 6 works can be submitted on one journal number, which can be documented with up to 4 images per work. We recommend that the first and possibly the second image shows the work in its entirety. The rest of the images can be used for details. You do not need to use all four image fields unless that makes sense in relation to your work.
The works can be submitted in the categories: Painting, sculpture, drawing, prints, photography, collage, ceramics, installation, performance, video, sound, digital or other. 'Other' is intended for works that do not fit into the other categories.
You can mix several categories on one application form.
If you want to submit more than 6 works, you have to buy another journal number.
What should I submit?
Application for KP is done online. Physical works are not received for the selection.
The selection is based on your uploaded digital image files as well as submitted video and audio files.
It is therefore important that you obtain a work documentation in high quality and as accurate as possible.
For more details on image size etc. see Technical requirements
Keep in mind that the Selection Committee base the selection solely on this work documentation, and the documentation therefore must be of a quality that leaves no doubts about the character and appearance of your works.
A work may be framed, but it is important that the appearance of the frame is clearly explained or visualized on the application form, as framing is considered to be part of the work.
Video and audio works
To take account of the Selection Committee, video and sound works that last longer than 3 minutes must be accompanied by a trailer of max. 3 min in a separate file.
Video and audio files cannot be uploaded to the application form, but if you have the video or sound work uploaded to eg YouTube, Vimeo or dropbox you can enter a web link on the application form.
Alternatively, video and audio files can be submitted/sent directly to KP in one of the following ways:
- If a file is less than 2 GB, it is useful to send it via www.wetransfer.com to info@kp-spring.dk. Remember to enter journal number and work number.
- If a file is larger than 2 GB, it must be submitted/send on a usb disk with clear indication of journal number and work number. This must be received by 6 February 2020 at the address:
Kunstnernes Påskeudstilling
Kunsthal Aarhus
J.M. Mørks Gade 13
DK - 8000 Aarhus C
Always upload a still photo on the application form as it ensures a quick identification of the notified work.
All work details must be entered on the application form - including video and audio works.
Notice; for video- and audioworks with a duration longer than 3 minutes, it may be a good idea to make a trailer of maximum 3 minutes for the selection committee. The intention of the trailer is to facilitate the work for the selection committee, and the trailer will not be included in the exhibition if the work is accepted.
Technical requirements for image files
Format: jpeg, jpg
Size: ideal 2600x1800 pixels, 300 dpi, max 6 MB.
Colour: RGB (standard for screen display. Don't use CMYK - it's for print)
Image file naming: Do not use æ ø å =) (/ &% € # "! § $? or any other command keys (this may be a source of upload errors).
Don't use spaces, use_underscore_instead_like_this
Technical requirements for video files
Format: mpeg4, avi, wmv, mov
Video files must be playable in VLC Media Player, Windows Media Player or Quick Time Player.
Duration: Enter the actual duration without a loop on the application form.
Example: 4 minutes and 35 seconds is written 4.35
Naming of video file: The video file is named with journal and work number, video or trailer, duration and title of the work.
Video example:
Journal no. 235, work no. 4, video, duration 9 min. entitled "Rygklapperklubben Klap i" is named: 235_4_video_9.00_Rygklapperklubben_Klap_i
Example video trailer trailer:
Journal no. 235, work no. 4, trailer, duration 1.45 min. entitled "Rygklapperklubben Klap i" is named: 235_4_trailer_1.45_Rygklapperklubben_Klap_i
Technical requirements for audio files
Format: aac, wma, mp3 or similar
Audio files must be playable in VLC Media Player, Windows Media Player or iTunes.
Duration: Enter the actual duration without a loop on the notification form.
Example: 4 minutes and 35 seconds is written 4.35
Naming of audio file: The audio file is named with journal and work number, audio or sample, duration and title of the work.
Example sound work:
Journal no. 235, work no. 4, audio, duration 9 min. entitled "Smoking Guns" named: 235_4_audio_9.00_Smoking Guns.
Example sound sample:
Journal no. 235, work no. 4, sample, duration 1:45 min. entitled "Smoking Guns" is named: 235_4_sample_1.45_Smoking_Guns
How do KP use the uploaded images and submitted video and audio files?
The uploaded images and submitted material is not shown to anyone else than the Selection Committee during the evaluation.
All uploaded images are deleted from KP's server after evaluation and exhibition.
KP reserves the right to use images of accepted works in the exhibition catalogue and other communication.
Permission for use of images
When you apply with images of your works, you give KP and Kunsthal Aarhus permission to publish your works in the exhibition catalogue for KP as well as for use in media coverage of KP and announcements at KP's and Kunsthal Aarhus' website, social media (Facebook and Instagram) etc.
You cannot demand royalties or other remuneration from the various media, KP or Kunsthal Aarhus.