User Guide and Terms KP20

If you have any questions or just need further information, please contact KP.
Email: info@kp-spring.dk
Phone: +45 22512243 (workdays 10-15).


Application procedure

The entire application procedure for KP20 will take place online from KP's website 28 January - 18 February 2020.
This includes registration, payment, filling in application form and uploading of images.

Registration
As the first step in the application process, you will be asked to register and enter your email address, name, address and phone number. This information is used solely for communication related to application and exhibition. We do not share the information with unauthorized persons or 3rd parts and delete the information from our servers when it is no longer relevant for this year's exhibition.

Payment
The application fee of DKK 550 (74 €) is paid online as the next step in the application process. The online payment is secure and can be made with the following cards only: Dankort, VISA, Mastercard, Maestro or JCB.

Confimation email/Receipt
A receipt is sent by e-mail and contains the journal number and PIN to be used for login to the application form.
Here you can upload your contributions and edit until deadline 18 February 2020, midnight.

Check your spam folder
Note that the receipt is sent as automatic mail.
This means that the receipt is sometimes treated as spam. Therefore, always check the spam folder if the receipt is not reached within a few minutes.

If there are any problems according to the payment, please contact KP.
E-mail: info@kp-spring.dk // tel: +45 2251 2243

Log on
For your application you must start by logging on your application form. Use the journal number (KP20-xxxx) and PIN from your receipt that you received after the payment was processed.

Enter work details and upload images
Enter work details and uploading images is done on the application form.
It's a good idea to have prepared work documentation before starting.
For more details on image size etc. see Technical requirements
Please note that up to 6 works can be submitted on one journal number, which can be documented with up to 4 images per work. We recommend that first and possibly the second image shows the work in its entirety. The rest of the images can be used for details. You do not need to use all four image fields unless that makes sense in relation to your work.
The works can be submitted in the categories: Painting, sculpture, drawing, prints, photography, video, sound, installation, performance, ceramics, mixed media and other. 'Other' is intended for works that do not fit into the other categories.
You can mix several categories on one application form.
If you want to submit more than 6 works, you have to buy another journal number.
Follow the instructions on the application form.
You can freely edit the text, and upload new images throughout the application period.
After deadline, 18 February 2020, midnight the page is locked for editing, but you can see the application until the exhibition is completed.
Once you have uploaded an image and clicked SAVE, the image is stored on our server and submitted in this way. You don't need to do more. You don't recieve a confirmation e-mail.

Video and sound works
Video and sound works that last for more than 5 minutes must be accompanied by a trailer of max. 2 min in a separate file.

Video and audio files cannot be uploaded to the application form, but if you have the video og sound work uploaded to eg YouTube, Vimeo or dropbox you can enter a web link on the application form.
Alternatively, video and audio files can be submitted/sent directly to KP in one of the following ways:

  • If a file is less than 2 GB, it is useful to send it via www.wetransfer.com to info@kp-spring.dk. Remember to enter journal number and work number.
  • If a file is larger than 2 GB, it must be submitted/send on a usb disk with clear indication of journal number and work number. This must be received by Tuesday 18 February 2020 at the address:
    Kunstnernes Påskeudstilling
    Kunsthal Aarhus
    J.M. Mørks Gade 13
    DK - 8000 Aarhus C

Always upload a still photo on the application form as it ensures a quick identification of the notified work.
All work details must be entered on the application form - including video and sound works.

Once you have uploaded an image and clicked SAVE, the image is stored on our server and submitted in this way. You don't need to do more. You don't get a confirmation e-mail.

Selection results

Selection notification is send  to you by mail Monday 2 March 2020, to the email address you entered by registration.
Check your spam folder if you can't find the email.

If NONE of my works are selected for KP20?
You don't need to do anything.
Once you have recovered the disappointment, keep in mind that all of us, without exception, have experienced to be rejected. Usually only approx. 5% of the submitted works are selected.

Material submitted on usb disk will be returned by mail, if you wish.

If I've got works selected for KP20?

CONGRATULATIONS

Remember to submit the selected works in a timely manner to KP.
Selected works must be in Kunsthal Aarhus on Monday 22 March 2021.
The works cannot be claimed back until the exhibition is over. A work must not be changed in relation to the notified work. Do not frame drawings, graphic works or photos unless stated/visualised in the application form or the uploaded image documentation.

Selection fee
Remember to pay selection fee of DKK 100 (13.50 €) per selected work no later than Friday 19 March 2021.
The amount covers expenses related to exhibition installation.

Please use the following account informations:
Arbejdernes Landsbank
Reg. no.: 5381 Account no.: 0251169

From abroad:
IBAN no.: DK7453810000251169
BIC (SWIFT code): ALBADKKK

Exhibition

Installation of the selected works at the exhibition
The Selection Committee is responsible for composing the exhibition.
You shall not hang up your works by yourself, unless the installation of your work requires your participation.
It is your responsibility to provide the necessary technical equipment if needed for your work. However, we have ordinary tools, nails and screws as well as a limited number of monitors.
You cannot ask for a specific location for your works in the exhibition, except in the case of site-specific works.
KP strives to provide the individual works as optimal conditions as possible.

>> see images from previous exhibitions

Insurance
Your works are insured by KP during the period they are in Kunsthal Aarhus.
Insurance during transport is your own responsibility.

Sale of works at KP
KP handles the sale of works from the exhibition, and therefore 35% of the sale price is calculated in commission to KP.
Remember to include this in your works sale price on the application form.
If a work is not for sale, a price must be stated for calculating insurance sum, since all works are insured while they are in Kunsthal Aarhus.

Submitting works for the exhibition

Submission / Delivery of works
Selected works for KP20 can be delivered to Kunsthal Aarhus on Monday 22 March 2021, 12am to 7pm

Collecting / Pick up works
After the exhibition, the works can be collected on Monday 26 April 2021, 10am to 3pm

It is your own responsibility to ensure that the works arrive on time and are picked up in a timely manner. Unfortunately we do not have the opportunity to store works in Kunsthal Aarhus after the exhibition is over.

Shipping by mail or carrier
KP receives works sent by mail or shipping and also returns works for a packaging fee of DKK 100 (13.50€)per journal number that is added to the transport costs.
You have to pay for transport costs yourself and insurance if required during transport.
The cheapest option is usually to buy the return freight bill while submission.
Works with the same journal number should be sent together.

Submission
All selected works to KP20 should arrive on Monday 22 March 2021 at the address:
Kunstnernes Påskeudstilling
Kunsthal Aarhus
J.M. Mørks Gade 13
DK-8000 Aarhus C

From Copenhagen area and Odense we recommend Hellerup Flytteforretning & Kunsttransport.

Return shipping
Dispatch from Kunsthal Aarhus will take place on Tuesday 27 April 2021.

It is your own responsibility to ensure that the works arrive on time and are picked up in a timely manner. Unfortunately we do not have the opportunity to store works in Kunsthal Aarhus after the exhibition is over.

FAQ - Frequently Asked Questions

Open for application: Tuesday 28 January 2020 (Link to registration and payment can be found on this site from 28 January)
Application deadline: Tuesday 18 February 2020, Midnight.

Selection deadline: Friday 28 February 2020
Selection notification: Monday 2 March 2020

Artwork delivery: Monday 22 March 2021, 12am to 7pm.

Vernissage: Saturday 27 March, 2021, 2pm to 5pm (open to Public)

Exhibition open to Public: Sunday 28 March to Sunday 25 April 2021 (see opening hours in the footer)

Collecting works after the exhibition:
Monday 26 April 2021, 10am to 3pm.

Application fee
The application fee is 550 DKK (74 €) and covers the purchase of one journal number.
Payment has to be made online only.
The online payment is secure and can be made with the following cards only: Dankort, VISA, Mastercard, Maestro or JCB.
At one journal number you can submit up to 6 works.
If you want to submit more than 6 works, you have to buy another journal number.

Selection fee
Only if you have one or more works selected you will be charged an acceptance fee of 100 DKK (13.50 €) per selected work.
The amount covers expenses related to exhibition installation.
This must be paid to KP no later by Friday 19 March 2021.

Please use the following account informations:
Arbejdernes Landsbank
Reg. no.: 5381 Account no.: 0251169

From abroad:
IBAN no.: DK7453810000251169
BIC (SWIFT code): ALBADKKK

All artists, regardless of age, education, nationality or place of residence can submit works to KP.
Individual artists as well as groups are invited to submit works.

KP accepts all kinds of visual artworks
At KP all kinds of visual artworks can be exhibited, and we therefore hope to receive works in a very wide range of media and expressions for evaluation by the Selection Committee
Please note, however, that a work accepted at KP,

  • may be framed, but it is important that the appearance of the frame is clearly explained or visualized on the application form, as framing is considered to be part of the work
  • must not be more fragile than it can withstand being shown in a 4 week period without maintenance
  • must be able to be installed so that it does not endanger the public
  • cannot be claimed back until the exhibition is over
  • must not be more technically demanding than you can provide the necessary technical equipment during the exhibition period if your work requires it. KP has ordinary tools, nails and screws etc. as well as a limited number of monitors.

You cannot require a specific placement of a work at the exhibition unless it's a site-specific work, and this is clearly stated in the application.

The Selection Committee is responsible for selecting the works for KP and for composing the exhibition.

KP does not accept works that have previously been selected for one of the following danish juried exhibitions:
Kunstnernes Efterårsudstilling (KE)/Artists Autumn Exhibition (Copenhagen, Den frie)
Kunstnernes Sommerudstilling (KS)/Artist Summer Exhibition (Tistrup)
Nordkraftudstillingen (NK)/Nordkraft Exhibition (Aalborg)
Forårsudstillingen Charlottenborg/Spring Exhibition Charlottenborg (Copenhagen, Charlottenborg)

 

How many and what kind of works can I submit?
Up to 6 works can be submitted on one journal number, which can be documented with up to 4 images per work. We recommend that the first and possibly the second image shows the work in its entirety. The rest of the images can be used for details. You do not need to use all four image fields unless that makes sense in relation to your work.
The works can be submitted in the categories: Painting, sculpture, drawing, prints, photography, video, sound, installation, performance, ceramics, mixed media and other. 'Other' is intended for works that do not fit into the other categories.
You can mix several categories on one application form.
If you want to submit more than 6 works, you have to buy another journal number.

 

What should I submit?
Application for KP is done online. Physical works are not received for the selection.
The selection is based on your uploaded digital image files as well as submitted video and audio files.

It is therefore important that you obtain a work documentation in high quality and as accurate as possible.
For more details on image size etc. see Technical requirements

Keep in mind that the Selection Committee base the selection solely on this work documentation, and the documentation therefore must be of a quality that leaves no doubts about the character and appearance of your works.

A work may be framed, but it is important that the appearance of the frame is clearly explained or visualized on the application form, as framing is considered to be part of the work.

Video and sound works
To take account of the Selection Committee, video and sound works that last for more than 5 minutes must be accompanied by a trailer of max. 2 min in a separate file.

Video and audio files cannot be uploaded to the application form, but if you have the video or sound work uploaded to eg YouTube, Vimeo or dropbox you can enter a web link on the application form.
Alternatively, video and audio files can be submitted/sent directly to KP in one of the following ways:

  • If a file is less than 2 GB, it is useful to send it via www.wetransfer.com to info@kp-spring.dk. Remember to enter journal number and work number.
  • If a file is larger than 2 GB, it must be submitted/send on a usb disk with clear indication of journal number and work number. This must be received by Tuesday 18 February 2020 at the address:
    Kunstnernes Påskeudstilling
    Kunsthal Aarhus
    J.M. Mørks Gade 13
    DK - 8000 Aarhus C

Always upload a still photo on the application form as it ensures a quick identification of the notified work.
All work details must be entered on the application form - including video and sound works.

Technical requirements for image files
Format: jpeg, jpg
Size: ideal 2600x1800 pixels, 300 dpi, max 6 MB.
Colour: RGB (standard for screen display. Don't use SMYK - it's for print)
Image file naming: Do not use æ ø å =) (/ &% € # "! § $? or any other command keys (this may be a source of upload errors).
Don't use spaces, use_underscore_instead_like_this


Technical requirements for video files
Format: mpeg4, avi, wmv, mov
Video files must be playable in VLC Media Player, Windows Media Player or Quick Time Player.
Duration: Enter the actual duration without a loop on the application form.
Example: 4 minutes and 35 seconds is written 4.35
Video longer than 5 minutes must be accompanied by a trailer of max. 2 min in a separate file.
Naming of video file: The video file is named with journal and work number, video or trailer, duration and title of the work.
Video example:
Journal no. 235, work no. 4, video, duration 9 min. entitled "Rygklapperklubben Klap i" is named: 235_4_video_9.00_Rygklapperklubben_Klap_i
Example video trailer trailer:
Journal no. 235, work no. 4, trailer, duration 1.45 min. entitled "Rygklapperklubben Klap i" is named: 235_4_trailer_1.45_Rygklapperklubben_Klap_i


Technical requirements for audio files
Format: aac, wma, mp3 or similar
Audio files must be
playable in VLC Media Player, Windows Media Player or iTunes.
Duration: Enter the actual duration without a loop on the notification form.
Example: 4 minutes and 35 seconds is written 4.35
Soundworks longer than 5 minutes must be accompanied by a sound sample of max. 2 min in a separate file.
Naming of audio file: The audio file is named with journal and work number, audio or sample, duration and title of the work.
Example sound work:
Journal no. 235, work no. 4, audio, duration 9 min. entitled "Smoking Guns" named: 235_4_audio_9.00_Smoking Guns.
Example sound sample:
Journal no. 235, work no. 4, sample, duration 1:45 min. entitled "Smoking Guns" is named: 235_4_sample_1.45_Smoking_Guns

How do KP use the uploaded images and submitted video and audio files?
The uploaded images and submitted material is not shown to anyone else than the Selection Committee during the evaluation.
All uploaded images are deleted from KP's server after evaluation and exhibition.
KP reserves the right to use images of accepted works in the exhibition catalogue and other communication.

Permission for use of images
When you apply with images of your works, you give KP and Kunsthal Aarhus permission to publish your works in the exhibition catalogue for KP as well as for use in media coverage of KP and announcements at KP's and Kunsthal Aarhus' website, social media (Facebook and Instagram) etc.
You cannot demand royalties or other remuneration from the various media, KP or Kunsthal Aarhus.

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