User Guide and Terms KP21-digital

If you have any questions or just need further information, please contact KP.
Email: info@kp-spring.dk
Phone: +45 22512243 (workdays 10-15).


Note that KP21-digital asks for digital works of art and NOT reproductions of analogue works.


Application procedure

The entire application procedure for KP21-digital will take place online on KP's website 10 January - 17 January 2021.
This includes registration, payment, filling in application form and uploading images.
DEADLINE 17 January at 12pm (midnight).

Registration
As first step in the application process, you will be asked to register and enter your email address, name, address and phone number. This information is used solely for communication related to application and exhibition. We do not share the information with unauthorized persons or 3rd parts and delete the information from our servers when it is no longer relevant for this year's exhibition.

If you have your own website or an Instagram profile, a link to this can be entered in 'My personal details' after registration and payment has been completed. If you get works accepted at the exhibition, we will create a link to your website / Instagram profile on KP's website.

Payment
The application fee of DKK 550 (74 €) is paid online as the next step in the application process. The online purchase is secured by Nets and can be made with the following cards only: Dankort, VISA, Mastercard, Maestro or JCB. From now you can also use Mobile Pay.

All Danish issued payment cards will be used in 3-D Secure solution. You will be asked to verify your purchase when shopping online. You can do this in two ways depending on whether you use smart phone, tablet or pc:

  1. NemID (smart phone or tablet). When shopping online you will be asked to enter your NemID credentials and verify in the NemID app or with NemID token.
  2. One-time code from SMS and password (pc). You receive a one-time code on your mobile via SMS, that you need to enter with your password. The password you create via this page (Nem ID is needed). If we have a mobile no for your card you will receive an SMS when shopping online. In the SMS you can see the amount, the merchant and the one-time code for the purchase you are about to verify. You enter one-time code and password to accept your purchase. It is important that you verify that the information in the SMS is the same as purchase your are in the middle of, if you are in doubt never put in your code and password.

Confimation email/Receipt
A receipt is sent by e-mail and contains the journal number and PIN to be used for login to the application form.
Here you can upload your contributions and edit until deadline 17 January 2021, midnight.

Check your spam folder
Note that the receipt is sent as automatic mail.
This means that the receipt is sometimes treated as spam. Therefore, always check the spam folder if the receipt is not reached within a few minutes.

If there are any problems according to the payment, please contact KP.
E-mail: info@kp-spring.dk // tel: +45 2251 2243

 

Log in
Start by logging in to your application form. Use the journal number (KP21-digital-xxxx) and PIN from your receipt that you received after the payment was processed.

Enter work details and upload images
Enter work details and uploading images is done on the application form. Up to 6 works can be entered on one journal number, which can be documented with up to 4 images per work. You don't need to use all four image fields unless that makes sense in relation to your work.
If you want to submit more than 6 works, you have to buy another journal number.
Follow the instructions on the application form.

It's a good idea to have prepared work documentation before starting.
For more details on image size etc. see Technical requirements

Note
- that only image files (jpeg) can be uploaded on the application form. All other types of files can not be uploaded, but if you have video, audio or other file types uploaded to eg YouTube, Vimeo or dropbox, you can add a web link to this on the application form.
Alternatively, video, audio and other files can be sent directly to KP in one of the following ways:

  • If a file is less than 2 GB, it is useful to send it via www.wetransfer.com to info@kp-spring.dk. Remember to enter journal number and work number.
  • If a file is larger than 2 GB, it must be submitted/send on a usb disk with clear indication of journal number and work number. This must be received by Monday 18 January 2021 at the address:
    Kunstnernes Påskeudstilling
    Kunsthal Aarhus
    J.M. Mørks Gade 13
    DK - 8000 Aarhus C

Always upload a still photo on the application form as it ensures a quick identification of the notified work.
All work details must be entered on the application form.

Pricing of works
If a work is for sale, a selling price must be noted. If not just write 'Private' in the price field.
35% of the sales price is calculated in commission to KP. Remember to include this in the selling price.
Insurance sum is not relevant for works accepted on KP21-digital, as the works are not physically exhibited in Kunsthal Aarhus, but only exhibited online.

Editing and deadline
You can freely edit the text, and upload new images throughout the application period.
After deadline, 17 January 2021, midnight the page is locked for editing, but you can see the application as long as the exhibition runs.

Once you have uploaded an image and clicked SAVE, the image is stored on our server and submitted in this way. You don't need to do more. You don't recieve a confirmation e-mail.

Once you have uploaded an image and clicked SAVE, the image is stored on our server and submitted in this way. You don't need to do more. You don't get a confirmation e-mail.

Svar på ansøgning

Selection notification is send  to you by mail Monday 8 February 2021, to the email address you entered when registering.
Check your spam folder if you can't find the email.

If NONE of my works are selected?
You don't need to do anything.
Once you have overcome the disappointment, keep in mind that all of us, without exception, have experienced to be rejected. Usually only approx. 5% of the submitted works are selected.

Material submitted on usb disk will be returned by mail, if you want.

CONGRATULATIONS
KP ensures that your accepted works will be presented in the best possible way on KP's website (and possibly via links to separate software).
We will contact you if there are technical challenges of your work, or otherwise require your involvement to show your work.

Although KP21-digital is only an online exhibition, you are invited to the opening of KP20, SPRING20 and KP21-digital in Kunsthal Aarhus on Saturday 27 March 2021 - if the Covid-19 restrictions allow it.

KP21 digital will be displayed online 27 March to 25 April, 2021.
It is in the same period as KP20 and SPRING20 are exhibited in Kunsthal Aarhus.

Exhibition

KP21 digital will be displayed on KP's website 27 March to 25 April, 2021
KP ensures that your accepted works will be presented in the best possible way on KP's website (and possibly via links to separate software).

We will contact you if there are technical challenges of your work, or otherwise require your involvement to show your work.

KP21 digital will be displayed online 27 March to 25 April, 2021.
It is in the same period as KP20 and SPRING20 are exhibited in Kunsthal Aarhus.

Sale of works at KP21-digital
KP handles the sale of works from the exhibition, and therefore 35% of the selling price is calculated in commission to KP. Remember to include this in your works selling price on the application form.

FAQ - Frequently Asked Questions

Open for online application: Sunday 10 January 2021 (Link to registration and payment is available on this site from 10 January)
Deadline application: Sunday 17 January 2021 at midnight

Selection completed: Thursday 4 February 2021
Selection notification: Monday 8 February 2021

Vernissage: Saturday 27 March 2021, 2pm to 5pm in Kunsthal Aarhus and online
Exhibition runs: Sunday 28 March to Sunday 25 April 2021 (see opening hours in the footer)

KP21-digital asks for digital works of art and NOT reproductions of physical works.

Definition of digital art
We define digital art as artistic design that has digital and electronic media as a basis for an art practice. The works can be cross-aesthetic (visual media, music, performance, light, etc. in the same work), and/or contain interactive aspects.
General genres within digital art include: video art, sound art, web art, art games or apps, podcasts, software art, augmented reality and cross-media projects.

  • The artistic idea must be grounded in the digital format. We do NOT want photographs of analogue works of art.
  • The work must be created to be able to operate on ordinairy digital platforms such as computer, tablet and smartphone - both Android and iOS (and possibly via links to separate software).

 

Technical requirements in general related to the exhibition
For KP21 digital, the audience must be able to access the works on ordinary digital platforms such as computer, tablet and smartphone (both Android and iOS). It is therefore necessary that a work can operate on these platforms, for it to be accepted for the exhibition.

Technical requirements related to application
We expect to receive many different types of digital works and file types, and a complete list of technical requirements for the file types is impossible to compile.
However, below is a list of basic requirements for image files, video files, and audio files.

Note, that for works with a duration of more than 3 minutes, it may be a good idea to make a trailer of a maximum of 3 minutes for the selection committee. The intention of the trailer is to facilitate the work of the selection committee, and the trailer will not be included in the exhibition if the work is accepted.


Image files
Format: jpeg, jpg
Size: ideal 2600x1800 pixels, 300 dpi, max 6 MB.
Colour: RGB (standard for screen display. Don't use SMYK - it's for print)
Image file naming: Do not use æ ø å =) (/ &% € # "! § $? or any other command keys (this may be a source of upload errors).
Don't use spaces, use_underscore_instead_like_this


Video files
Format: mpeg4, avi, wmv, mov
Video files must be playable in VLC Media Player, Windows Media Player or Quick Time Player.
Duration: Enter the actual duration without a loop on the application form.
Example: 4 minutes and 35 seconds is written 4.35
Naming of video file: The video file is named with journal and work number, video or trailer, duration and title of the work.
Video example:
Journal no. 235, work no. 4, video, duration 9 min. entitled "Rygklapperklubben Klap i" is named: 235_4_video_9.00_Rygklapperklubben_Klap_i
Example video trailer trailer:
Journal no. 235, work no. 4, trailer, duration 1.45 min. entitled "Rygklapperklubben Klap i" is named: 235_4_trailer_1.45_Rygklapperklubben_Klap_i


Audio files
Format: aac, wma, mp3 or similar
Audio files must be
playable in VLC Media Player, Windows Media Player or iTunes.
Duration: Enter the actual duration without a loop on the notification form.
Example: 4 minutes and 35 seconds is written 4.35
Naming of audio file: The audio file is named with journal and work number, audio or sample, duration and title of the work.
Example sound work:
Journal no. 235, work no. 4, audio, duration 9 min. entitled "Smoking Guns" named: 235_4_audio_9.00_Smoking Guns.
Example sound sample:
Journal no. 235, work no. 4, sample, duration 1:45 min. entitled "Smoking Guns" is named: 235_4_sample_1.45_Smoking_Guns

Application fee
The application fee is 550 DKK (74 €) and covers the purchase of one journal number.
Payment has to be made online only.
The online payment is secure and can be made with the following cards only: Dankort, VISA, Mastercard, Maestro or JCB.
At one journal number you can submit up to 6 works.
If you want to submit more than 6 works, you have to buy another journal number.

All artists, regardless of age, education, nationality or place of residence can submit works to KP21-digital.
Individual artists as well as groups are invited to submit works.

For KP21-digital is NOT accepted

  • reproduktions of analogue works
  • works that have previously been selected for one of the following danish juried exhibitions:
    Kunstnernes Efterårsudstilling (KE)/Artists Autumn Exhibition (Copenhagen, Den frie)
    Kunstnernes Sommerudstilling (KS)/Artist Summer Exhibition (Tistrup)
    Nordkraftudstillingen (NK)/Nordkraft Exhibition (Aalborg)
    Forårsudstillingen Charlottenborg/Spring Exhibition Charlottenborg (Copenhagen, Charlottenborg)

KP21-digital is displayed online on KP's website and does not have any physical appearance.
The audience gets access to KP21-digital on ordinary digital platforms such as computer, tablet and smartphone (both Android and iOS).

How do KP use the uploaded images and submitted works?
The uploaded images and submitted works will not be shown to anyone other than the Selection Committee during the evaluation.
All uploaded images will be deleted from KP's server after evaluation and exhibition.
KP reserves the right to use images of accepted works to draw attention to the exhibition.

Permission for use of images
When you apply with images of your works, you give KP and Kunsthal Aarhus permission to publish your works at KP's and Kunsthal Aarhus' website, social media (Facebook and Instagram) etc.
You cannot demand royalties or other remuneration from the various media, KP or Kunsthal Aarhus.

 

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